Job Description

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Executive Secretary / Office Manager

Kwazulu Natal , R25000 - R45000 Per Month
Sector: All
Posted: Friday, 6 May 2022





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Job Details

To provide secretarial suport to the Executive Team and manage confidential information related to the role.

 

10 years of senior PA experience
Business understanding
Multinational experience
Microsoft Office Advanced

 

Grade 12
Secretarial Diploma
Preferably a degree in languages or communication (Afrikaans & English) 

 

Office Management:

• Day to day management
• Negotiation of outsourced agreements
• Appointment and termination of service providers
• Performance management of service providers
• Identifying items for replenishment (consumables)
• Special projects such as office moves (A-Z)
• Purchasing of gifts and incidentals

 

Personal Assistant:

• Management of CEO’s schedule and diary
• Managing frequent communications and meeting schedules for other executives
• Confirming and/or co-ordinating requirements for specific executive meetings, interacting with internal departments and appointed service providers and arranging venue requirements
• Compiling of relevant communications for executive team
• Preparing confidential reports, responses and presentations
• Typing of legal correspondence, agreements and documents
• Development of presentations for internal and external purposes
• Providing support with respect to results presentation roadshows, company board meetings and AGM’s
• Manage relocation of ex pats (A-Z)

 

Travel
• Co-ordinate all International Travel requirements
• Travel and logistics planning for CEO
• Ensure all travel is authorised and appropriate

 

Events Planning

Planning and co-ordinating regional evens.                                                                     

Planning and co-ordinating visits form the global teams.